A transcript is an official record of a student's work. All academic records are confidential. Therefore, UMUC Asia must have a request signed by the student before transcripts are released. Forms for requesting transcripts are available at the MyUMUC portal, education centers, and as a PDF file on this Web site. (For students who submit requests online, the student and personal identification numbers are considered an official signature.) The transcript fee should accompany each request. Requests for transcripts should be sent to the last University of Maryland University College division attended.

• Transcript Request Form (PDF 35K)
  This form can be filled out in Adobe Acrobat. Then print, sign, and mail to the address on the form.

In accordance with the Family Educational Rights and Privacy Act (FERPA), transcripts can be released only upon the request of the student. Transcript requests made by spouses, parents, or other family members, or by other agencies on behalf of the student, cannot be honored. All transcript requests must be in writing; requests made by telephone cannot be honored. UMUC Asia will accept transcript requests submitted by fax, but cannot guarantee that these requests will receive greater priority than those received at the same time by mail. Transcript requests made by e-mail will be honored when the transcript is to be sent to a third party. UMUC Asia will send transcripts by fax or express mail upon a student's written request, and payment of an additional fee.

When students graduate, they receive a complimentary copy of their UMUC transcript with their diploma. The fee for all other transcripts is $10.00 each. Transcripts sent via express mail or fax are available for $26.00 each. Express service is not available within the Military Postal System (MPS). Requests for transcripts can be posted in MyUMUC or sent to:

• UMUC Asia
  Transcript Office
  Unit 5060, Box 0100
  APO AP 96328-0100

  Fax: +81-425-51-8305
  DSN Fax within the Asia/Pacific region (including Alaska and Hawaii): 225-8485
  DSN Fax from the continental U.S.: 315-225-8485

• E-mail: otranscripts@asia.umuc.edu
• Please print and complete the form as a PDF file to request a copy of your UMUC Asia official transcript. Mail the completed form to the address shown on the form. The fee for each transcript is $10.

Requests should include the student’s full name, social security number, date of birth, and the first and last dates the student attended UMUC in Asia.

No transcript will be released nor certificate or degree granted until all outstanding debts have been paid in full.

A request for a name change on official University of Maryland University College records must be accompanied by one of the following:

• Copy of a court order.
• Copy of a marriage certificate.
• Statement from a legal officer certifying the name change.

A student must continue to register under the former name until the official name change has been recorded and the student has received notification from UMUC Asia's Yokota headquarters.

Since courses carry full resident credit, credits earned with UMUC in Asia are normally transferable to other regionally-accredited colleges and universities.

Students planning to transfer credits earned with University of Maryland University College to another institution should seek information directly from the institution to which they plan to transfer. Only that institution can answer specific questions about its own resident and degree requirements or about the applicability of UMUC courses to its curricula.

Transfer to UMUC's European Division (or from Europe to Asia) requires no advance application. However, if a student has had a break of two years or more with UMUC enrollment, the student must complete a new Application for Admission. Following a student's initial enrollment in the new overseas division, the permanent record is automatically transferred.

For information on UMUC's stateside programs, the student should contact:

University of Maryland University College
Office of Student Affairs
3501 University Boulevard East
Adelphi, MD 20783

http://www.umuc.edu

UMUC Asia students will be returning to the United States can use the Divisional Transfer form available on the MyUMUC Portal to update their records and facilitate their continuing as UMUC students.

Students returning to the United States who wish to continue earning resident credit with UMUC may enroll in Distance Education courses provided by UMUC's headquarters offices in Adelphi, Maryland.

UMUC students who wish to transfer to another University System of Maryland institution (for example, to University of Maryland College Park, Baltimore County, or Eastern Shore) must apply formally to that institution.

Transfer of International Credit

Eligible servicemembers may be assigned on temporary duty by their respective branches of service to enroll with UMUC. This enables these students to complete degree requirements, usually the last 30 credits, through full-time study. All tuition and other fees are paid by the student, who continues to receive military pay while attending the University. Some students may be able to remain in Asia and complete their degrees using the Air Force Extended Leave of Absence (AFELA) program. This is normally possible only at the largest installations, where sufficient courses are available.

Students should consult their Education Services Officer for detailed information on AFELA application procedures. One of the first steps is to request, in the format required by their branch of service, the Office of Student Affairs to initiate the application for admission to the program. The Office of Student Affairs will prepare an AFELA letter based on the student's updated Curriculum Planning Sheet or SOC Student Agreement. Therefore, applicants must have an Official Evaluation, which provides students with a Curriculum Planning Sheet, before submitting their requests. A period of 4-6 weeks (to include the receipt of all official transcripts), should be allowed for the Official Evaluation.

The initial request for an AFELA letter should be submitted to the Yokota office at least six months before the student wishes to begin the AFELA program.

Information or degree status certification that a student applying for Officer Training School (OTS) and other commissioning programs needs from the Office of Student Affairs should be requested 120 days before the commissioning board deadline of the particular organization.

Degree status certification that a student needs to apply for promotion should be requested from the Office of Student Affairs 30 days before the deadline of the particular organization. All transcripts that are part of the student's record must have been received by that time to enable UMUC to provide this service.

Under the provisions of the Federal Family Educational Rightsand Privacy Act of 1974 (Buckley Amendment), students have the right to inspect and review their educational records. Request for such inspection and review of student records in the Yokota Office of UMUC Asia may be made to:

Registrar
UMUC Asia
Unit 5060, Box 0100
APO AP 96328-0100

In addition, most institutional information concerning students may not be released to third parties without the explicit approval of the students themselves. Parents and spouses cannot request transcripts for students, nor can they request information about a student’s official evaluation. The only student information which may be released without prior consent is directory information such as the student’s name, major field of study, dates of attendance, degrees and awards received, and previous educational institution most recently attended. Any student who does not wish this information released must submit a written statement to that effect to the Registrar.

This request should be made before the end of the second week of classes of the term in which the request is to take effect, and thereafter on an annual basis. Students should be aware that such a request, while it remains in effect, will prevent the release of all the above information.